Contract to Hite Admin Assistant- Philly!

Beacon Hill; Philadelphia (Philadelphia County); Hybrid; USD 93,677,000 - 108,830,000; Full time

Job summary

Beacon Hill is seeking an Administrative Assistant for a contract-to-hire role with a hybrid schedule (office four days per week, remote Fridays) in the Philadelphia area. The ideal candidate will provide high-level support to the COO and senior leadership, expertly manage calendars, coordinate meetings, and handle complex travel arrangements, while driving operational efficiency.

The role emphasizes confidentiality, proactive communication, and process improvement in a fast-paced professional

Qualifications

• 3+ years of experience providing administrative support to senior leadership, including C-level executives.
• Proficient with calendar management, meeting coordination, and administrative technology tools.
• Strong project management and organizational skills with the ability to effectively track priorities, deadlines, and action items.
• Excellent verbal and written communication skills with a professional and polished presence.

Responsibilities

• Provide primary administrative support to the Chief Operating Officer while also assisting other members of the executive leadership team as needed.
• Manage complex calendars, coordinate meetings, and ensure executive schedules are optimized and aligned with business priorities.
• Arrange travel logistics and maintain organized itineraries, accommodations, and related planning details.
• Serve as a key point of coordination for executive projects, helping to track milestones, monitor progress, and ensure important deliverables remain on schedule.
• Assist with meeting preparation, documentation, communications, and other administrative activities that support organizational efficiency.
• Partner with executives and internal stakeholders to streamline processes and improve overall workflow effectiveness.
• Support day-to-day office and administrative operations while contributing to a collaborative and professional workplace environment.

Skills

Calendar management

Executive support

Project coordination

Communication

Confidentiality

Prioritization

Attention to detail

Tools

Microsoft Office

Job description

Our client, a growing professional services organization, is seeking an Administrative Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional who thrives in a fast-paced environment, excels at managing competing priorities, and takes ownership of keeping projects, schedules, and executive initiatives moving forward efficiently.

About You

• 3+ years of experience providing administrative support to senior leadership, including C-level executives.
• Proficient with calendar management, meeting coordination, and administrative technology tools.
• Strong project management and organizational skills with the ability to effectively track priorities, deadlines, and action items.
• Exceptional attention to detail and accuracy in handling schedules, communications, and administrative processes.
• Excellent verbal and written communication skills with a professional and polished presence.
• Comfortable working in a dynamic environment where priorities may shift based on executive and business needs.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

About the Job

• Provide primary administrative support to the Chief Operating Officer while also assisting other members of the executive leadership team as needed.
• Manage complex calendars, coordinate meetings, and ensure executive schedules are optimized and aligned with business priorities.
• Arrange travel logistics and maintain organized itineraries, accommodations, and related planning details.
• Serve as a key point of coordination for executive projects, helping to track milestones, monitor progress, and ensure important deliverables remain on schedule.
• Assist with meeting preparation, documentation, communications, and other administrative activities that support organizational efficiency.
• Partner with executives and internal stakeholders to streamline processes and improve overall workflow effectiveness.
• Support day-to-day office and administrative operations while contributing to a collaborative and professional workplace environment.

This is a contract-to-hire opportunity with a hybrid work schedule based in the office four days per week, with remote work on Fridays. Compensation is up to $37.95 per hour during the contract period, with anticipated conversion salary up to $78,000 annually. If you are an organized administrative professional who enjoys supporting executive leadership and driving operational efficiency.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.