TSA Program Assistant — Organization, Data & Scheduling Pro

Transportation Security Careers; Fairview (KY); On-site; USD 35,000 - 65,000; Full time

Job summary

Transportation Security Administration in Fairview, KY seeks a Program Assistant to provide administrative and program support, coordinating daily office activities and ensuring adherence to schedules and deadlines. The role involves handling records, preparing materials, and assisting with payroll, HR, and scheduling tasks as needed.

The position emphasizes detail orientation, multi-tasking, and professional communication within a DHS environment.

Qualifications

• Specialized administrative or program support experience in a busy office environment.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration in Fairview, KY seeks a Program Assistant to provide administrative and program support, coordinating daily office activities and ensuring adherence to schedules and deadlines. The role involves handling records, preparing materials, and assisting with payroll, HR, and scheduling tasks as needed.

The position emphasizes detail orientation, multi-tasking, and professional communication within a DHS environment.