TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; Middleburg (KY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Middleburg, KY seeks Program Assistant to support offices with administrative coordination, data tracking, scheduling, and records management. This role suits detail‑oriented individuals who can handle multiple assignments and communicate with diverse teams.

You will assist with payroll, timekeeping, HR, scheduling, and other program areas, maintain electronic files, prepare reports, and help ensure compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and calendar items.
• Experience with payroll, timekeeping, or HR functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Excel

CRM software

Job description

Transportation Security Administration in Middleburg, KY seeks Program Assistant to support offices with administrative coordination, data tracking, scheduling, and records management. This role suits detail‑oriented individuals who can handle multiple assignments and communicate with diverse teams.

You will assist with payroll, timekeeping, HR, scheduling, and other program areas, maintain electronic files, prepare reports, and help ensure compliance with procedures.