TSA Program Assistant: Admin & Ops Support

Transportation Security Careers; Hopkinsville (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hopkinsville, KY seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, tailoring duties by the assigned program area.

The role requires attention to detail and ability to handle multiple tasks, with duties spanning finance, HR, payroll, and workflow administration.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Experience in providing administrative or program support in a busy office is preferred.
• Experience creating reports, spreadsheets, or presentations and tracking deadlines is valuable.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Administration in Hopkinsville, KY seeks a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, tailoring duties by the assigned program area.

The role requires attention to detail and ability to handle multiple tasks, with duties spanning finance, HR, payroll, and workflow administration.