TSA Program Assistant: Elevate Office Operations

TSA Hiring Service; City of Olean (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Olean, NY. The role emphasizes attention to detail, communication across teams, and maintaining office schedules.

Responsibilities include organizing records, preparing materials, and coordinating meetings while supporting payroll, HR, and other program areas as needed.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Proficient with office software and data entry.
• Knowledge of payroll, timekeeping, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and maintain calendars, tracking deadlines.
• Support payroll, timekeeping, finance, HR, or scheduling in assigned areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, policies, and electronic systems.
• Assist with implementing new office procedures and administrative systems.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Data entry

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Olean, NY. The role emphasizes attention to detail, communication across teams, and maintaining office schedules.

Responsibilities include organizing records, preparing materials, and coordinating meetings while supporting payroll, HR, and other program areas as needed.