TSA Program Assistant — Admin & Operations

Transportation Security Careers; Ontario (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Ontario, NY seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records management across various offices. The role involves preparing materials, maintaining files, and assisting with payroll, HR, and finance tasks where needed.

Applicants should handle multiple assignments with attention to detail, communicate professionally, and ensure accuracy.

Qualifications

• Experience providing administrative or program support in a busy office
• Ability to prepare reports, correspondence, spreadsheets or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Support payroll, timekeeping, finance, HR, scheduling as needed
• Monitor program metrics and identify incomplete or inconsistent information
• Research files and policies in electronic systems
• Assist implementation of new office procedures and systems
• Communicate with employees, managers, and external contacts
• Review administrative work for accuracy and compliance

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking without losing accuracy

Discretion with sensitive information

Tools

MS Office Suite

Job description

Transportation Security Administration (TSA) in Ontario, NY seeks Program Assistants to support administrative coordination, data tracking, scheduling, and records management across various offices. The role involves preparing materials, maintaining files, and assisting with payroll, HR, and finance tasks where needed.

Applicants should handle multiple assignments with attention to detail, communicate professionally, and ensure accuracy.