TSA Program Assistant: Dynamic Office and Data Support

TSA Hiring Service; Santa Fe (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Santa Fe offers Program Assistant opportunities to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management. This role emphasizes attention to detail, multi-tasking, and cross-team communication.

The position focuses on maintaining schedules, compiling reports, and ensuring accurate, compliant records while assisting various program areas such as finance, HR, or payroll.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written comms

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Santa Fe offers Program Assistant opportunities to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records management. This role emphasizes attention to detail, multi-tasking, and cross-team communication.

The position focuses on maintaining schedules, compiling reports, and ensuring accurate, compliant records while assisting various program areas such as finance, HR, or payroll.