TSA Program Assistant: Dynamic Scheduling & Office Ops

Transportation Security Careers; Welch (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks a detail‑oriented Program Assistant to keep offices organized and ensuring timely administrative support across multiple teams. You will handle data tracking, scheduling, correspondence, and records while assisting with payroll, HR, and other program areas as needed.

Strong communication, meticulous record keeping, and the ability to manage several tasks with accuracy are essential.

Qualifications

• Organization and attention to detail are essential for handling multiple tasks accurately.
• Excellent written and verbal communication across teams and stakeholders.
• Data entry, tracking, and basic analysis are required for program metrics.
• Proficiency with Microsoft Office or comparable software is needed for reporting.
• Strong records and document management skills are important.
• Calendar, meeting coordination, and deadline tracking are daily tasks.
• Customer service and professional communication are valued in interactions.
• Ability to juggle several assignments without sacrificing accuracy.
• Discretion when handling sensitive employee or operational information is required.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Microsoft Office Suite

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Managing multiple assignments

Discretion with sensitive information

Education

Education not strictly required; specialized experience acceptable

Tools

Microsoft Office Suite

Job description

Transportation Security Administration seeks a detail‑oriented Program Assistant to keep offices organized and ensuring timely administrative support across multiple teams. You will handle data tracking, scheduling, correspondence, and records while assisting with payroll, HR, and other program areas as needed.

Strong communication, meticulous record keeping, and the ability to manage several tasks with accuracy are essential.