TSA Program Assistant: Dynamic Admin & Data Coordination

Travel Security Careers; Rufe (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Rufe, OK provide essential administrative and program support to managers and teams. You will help coordinate daily office activities, analyze program information, and maintain electronic records and reports to keep schedules on track and operations efficient.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple assignments, while supporting payroll, timekeeping, and other program areas as needed.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data entry

Microsoft Office

Written and verbal communication

Calendar, meeting, and deadline coord.

Attention to detail

Timekeeping and payroll support

Records and document management

Job description

TSA Program Assistant opportunities in Rufe, OK provide essential administrative and program support to managers and teams. You will help coordinate daily office activities, analyze program information, and maintain electronic records and reports to keep schedules on track and operations efficient.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple assignments, while supporting payroll, timekeeping, and other program areas as needed.