Program Assistant: Admin & Operations | Flexible Scheduling

TSA Hiring Service; Ralston (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

TSA Program Assistant opportunities in Ralston, OK are available to support office operations with administrative coordination, data tracking, scheduling, correspondence, and records management. This role involves coordinating daily activities, preparing reports, and assisting with payroll, human resources, and other program areas as needed.

Applicants should have experience organizing information, communicating with teams, and maintaining accurate records.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Data analysis

MS Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

TSA Program Assistant opportunities in Ralston, OK are available to support office operations with administrative coordination, data tracking, scheduling, correspondence, and records management. This role involves coordinating daily activities, preparing reports, and assisting with payroll, human resources, and other program areas as needed.

Applicants should have experience organizing information, communicating with teams, and maintaining accurate records.