TSA Program Assistant: Detail-Driven Admin & Data Pro

Travel Security Careers; McArthur (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in McArthur, CA seeks a Program Assistant to provide administrative and program support, coordinating daily office activities and projects. The role involves compiling and analyzing program information, maintaining records, and preparing internal communications.

You will schedule meetings, track deadlines, and assist with payroll, scheduling, and other program areas, ensuring accuracy and compliance while coordinating with diverse teams.

Qualifications

• Organization and attention to detail required for office coordination.
• Written and verbal communication skills needed for correspondence and reports.
• Data entry, tracking, and basic analysis of program information.
• Proficiency in Microsoft Office or comparable software for records and documents.
• Experience with records and document management.
• Calendar, meeting, and deadline coordination responsibilities.
• Customer service orientation and professional communication.
• Ability to manage several assignments without sacrificing accuracy.
• Discretion handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Multi-tasking

Job description

Transportation Security Administration in McArthur, CA seeks a Program Assistant to provide administrative and program support, coordinating daily office activities and projects. The role involves compiling and analyzing program information, maintaining records, and preparing internal communications.

You will schedule meetings, track deadlines, and assist with payroll, scheduling, and other program areas, ensuring accuracy and compliance while coordinating with diverse teams.