TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; Alabama; On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to provide comprehensive administrative support across offices and airport operations in an organized, detail‑oriented role. You will assist managers, coordinate daily tasks, manage records, and prepare essential materials to help programs run smoothly.

The position emphasizes accurate data tracking, calendar management, and cross‑functional communication with timekeepers, finance staff, HR, and external contacts to ensure

Qualifications

• Specialized experience is required at the level stated in the vacancy.
• Experience providing administrative or program support in a busy office is expected.
• Experience tracking deadlines, records, or performance information is desirable.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative coordination

Data analysis

Scheduling

Microsoft Office

Records management

Communication

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant to provide comprehensive administrative support across offices and airport operations in an organized, detail‑oriented role. You will assist managers, coordinate daily tasks, manage records, and prepare essential materials to help programs run smoothly.

The position emphasizes accurate data tracking, calendar management, and cross‑functional communication with timekeepers, finance staff, HR, and external contacts to ensure