TSA Program Assistant: Administrative & Operations

Travel Security Careers; Big Stone Gap (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Big Stone Gap, VA is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

This role requires attention to detail, the ability to juggle multiple tasks, and clear communication with diverse teams.

Qualifications

• Specialized administrative support in a busy office setting.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office Suite

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional沟通

Manage several assignments without in

Discretion handling sensitive info

Tools

Microsoft Office Suite

Job description

The Transportation Security Administration in Big Stone Gap, VA is seeking Program Assistants to keep offices and field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

This role requires attention to detail, the ability to juggle multiple tasks, and clear communication with diverse teams.