Program Assistant — Admin & Operations Support

Transportation Security Careers; Topping (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Topping, VA is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

The role requires attention to detail, the ability to manage multiple tasks, and clear communication with diverse teams. Candidates should be prepared to work on various program areas within TSA operations.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Topping, VA is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management.

The role requires attention to detail, the ability to manage multiple tasks, and clear communication with diverse teams. Candidates should be prepared to work on various program areas within TSA operations.