TSA Program Assistant - Admin, Scheduling & Data

Travel Security Careers; Bokchito (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Bokchito, OK seeks a Program Assistant to support administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication with managers and teams to keep daily operations running smoothly.

The position involves handling multiple assignments, preparing materials, and assisting with payroll, scheduling, and program support across various

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, basic analysis

Records and document management

Calendar, meeting, deadline coord.

Customer service and professional comm

Multi-tasking without loss of accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Bokchito, OK seeks a Program Assistant to support administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication with managers and teams to keep daily operations running smoothly.

The position involves handling multiple assignments, preparing materials, and assisting with payroll, scheduling, and program support across various