TSA Program Assistant: Admin & Operations Support

TSA Hiring Service; Helena (MT); Vor Ort; USD 28.000 - 62.000; Vollzeit

Zusammenfassung

TSA Hiring Service seeks a Program Assistant in Helena to help keep TSA offices and airport operations organized and running smoothly. The role involves administrative coordination, data tracking, scheduling, payroll support, and maintaining records across multiple TSA program areas.

Applicants should be comfortable handling detailed information, juggling multiple tasks, and communicating with diverse teams to keep offices on schedule.

Qualifikationen

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Aufgaben

• Provide administrative and program support to managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Kenntnisse

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office tools

Records & document management

Calendar & deadline coordination

Customer service & professionalism

Multi-tasking with accuracy

Discretion with sensitive information

Jobbeschreibung

TSA Hiring Service seeks a Program Assistant in Helena to help keep TSA offices and airport operations organized and running smoothly. The role involves administrative coordination, data tracking, scheduling, payroll support, and maintaining records across multiple TSA program areas.

Applicants should be comfortable handling detailed information, juggling multiple tasks, and communicating with diverse teams to keep offices on schedule.