Program Assistant: Office Ops & Data in Shepherd, MT

Travel Security Careers; Shepherd (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Shepherd, MT seeks Program Assistants to keep offices and airport field operations organized and running smoothly. You will handle administrative coordination, data tracking, scheduling, payroll, and records management, supporting managers and teams across multiple duties.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with diverse teams.

Qualifications

• Specialized experience is required at the level stated in the active vacancy.
• Experience in a busy office providing administrative or program support.
• Experience with payroll, timekeeping, scheduling, or finance is advantageous.
• Ability to analyze program information and maintain accurate records.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, scheduling, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline management

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Shepherd, MT seeks Program Assistants to keep offices and airport field operations organized and running smoothly. You will handle administrative coordination, data tracking, scheduling, payroll, and records management, supporting managers and teams across multiple duties.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with diverse teams.