TSA Program Assistant: Admin & Operations Support

Transportation Security Careers; Davis (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks Program Assistants in Davis to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on meticulous attention to detail, multi-tasking across assignments, and clear communication to keep offices and operations on schedule.

Responsibilities include preparing reports, maintaining files, coordinating meetings, and assisting with payroll, HR, and other program areas as needed.

Qualifications

• Specialized administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration seeks Program Assistants in Davis to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on meticulous attention to detail, multi-tasking across assignments, and clear communication to keep offices and operations on schedule.

Responsibilities include preparing reports, maintaining files, coordinating meetings, and assisting with payroll, HR, and other program areas as needed.