TSA Program Assistant: Admin & Operations Impact

TSA Hiring Service; Ruby (VA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Ruby, VA is seeking a Program Assistant to support administrative and program operations. The role involves coordinating daily office activities, data tracking, scheduling, and preparing correspondence and reports to help maintain efficient operations.

The position requires attention to detail, the ability to manage multiple assignments, and effective communication with teams.

Qualifications

• Requires experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Administrative support

Data entry

Scheduling

Microsoft Office

Records management

Communication

Tools

Office software

Job description

Transportation Security Administration in Ruby, VA is seeking a Program Assistant to support administrative and program operations. The role involves coordinating daily office activities, data tracking, scheduling, and preparing correspondence and reports to help maintain efficient operations.

The position requires attention to detail, the ability to manage multiple assignments, and effective communication with teams.