Administrative & Programs Coordinator — Federal Office

TSA Hiring Service; Ruby (AK); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking Program Assistants to support TSA offices and airport field operations in Ruby, VA. The role involves handling administrative coordination, data tracking, scheduling, payroll support, and routine communications to keep programs on schedule. Applicable experience in busy offices and familiarity with Microsoft Office are preferred.

Location is Ruby, VA with Fulltime appointment. Pay ranges from $20.00 to $45.00 per hour, depending on position band and assignment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, or scheduling functions.
• Familiarity with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Job description

TSA Hiring Service is seeking Program Assistants to support TSA offices and airport field operations in Ruby, VA. The role involves handling administrative coordination, data tracking, scheduling, payroll support, and routine communications to keep programs on schedule. Applicable experience in busy offices and familiarity with Microsoft Office are preferred.

Location is Ruby, VA with Fulltime appointment. Pay ranges from $20.00 to $45.00 per hour, depending on position band and assignment.