Administrative & Program Support Pro (Ruby, NY)

Transportation Security Careers; Ruby (AK); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Federal retirement program

Job summary

The Transportation Security Administration in Ruby, NY is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. You will help coordinate daily office activities, maintain records, and assist with correspondence, meetings, and reports.

This role requires attention to detail, the ability to manage multiple assignments, and strong communication across teams. You may assist with payroll, timekeeping, and scheduling, while helping ensure accuracy and

Qualifications

• Specialized experience at the level stated in the official vacancy
• Experience providing administrative or program support in a busy office
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to details

Organization

Written communication

Verbal communication

Data entry

Time management

Multi-tasking

Professionalism

Tools

Microsoft Office

Job description

The Transportation Security Administration in Ruby, NY is seeking a Program Assistant to provide administrative and program support to TSA managers and staff. You will help coordinate daily office activities, maintain records, and assist with correspondence, meetings, and reports.

This role requires attention to detail, the ability to manage multiple assignments, and strong communication across teams. You may assist with payroll, timekeeping, and scheduling, while helping ensure accuracy and