Administrative & Programs Coordinator (Office Ops)

Transportation Security Careers; Ruby (NY); On-site; USD 40,000 - 56,000; Full time

Job summary

The Transportation Security Administration in Ruby, NY, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to manage multiple assignments in a busy office.

You will handle a variety of duties across finance, HR, payroll, and other program areas, coordinate meetings, maintain files, and ensure timely reporting while upholding established

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Ability to track deadlines and manage multiple assignments.
• Familiar with payroll, timekeeping, scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Assist with finance, HR, scheduling, payroll, or other areas.
• Monitor program metrics and identify data issues.
• Research files, records, policies, and electronic systems.
• Support new office procedures and admin systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review admin work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Job description

The Transportation Security Administration in Ruby, NY, is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and the ability to manage multiple assignments in a busy office.

You will handle a variety of duties across finance, HR, payroll, and other program areas, coordinate meetings, maintain files, and ensure timely reporting while upholding established