TSA Program Assistant: Admin & Operations — Federal

Transportation Security Careers; Underhill (VT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Underhill, VT is seeking a Program Assistant to provide administrative and program support for managers and teams. The role involves coordinating daily office activities, handling records and data, preparing reports, and maintaining calendars and correspondence.

You will assist with finance, HR, scheduling, payroll, and other program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience in a busy office setting.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

Basic analysis

Microsoft Office

Records management

Document management

Calendar coordination

Deadline coordination

Customer service

Multitasking

Discretion

Education

Specific college degree not required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Underhill, VT is seeking a Program Assistant to provide administrative and program support for managers and teams. The role involves coordinating daily office activities, handling records and data, preparing reports, and maintaining calendars and correspondence.

You will assist with finance, HR, scheduling, payroll, and other program areas while ensuring accuracy and compliance with procedures.