Program Assistant: Admin & Operations for Federal Service

TSA Hiring Service; Montgomery (AL); Presencial; USD 28.000 - 62.000; Jornada completa

Descripción de la vacante

Transportation Security Administration, Department of Homeland Security in Montgomery, VT seeks Program Assistants to support office operations, data tracking, and administrative coordination. Responsibilities include assisting managers, maintaining records, and preparing reports and communications.

The role emphasizes meticulous data handling, calendar management, and cross-team collaboration to keep offices on schedule and compliant with procedures.

Formación

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience using office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Confidentiality

Herramientas

Microsoft Office

Descripción del empleo

Transportation Security Administration, Department of Homeland Security in Montgomery, VT seeks Program Assistants to support office operations, data tracking, and administrative coordination. Responsibilities include assisting managers, maintaining records, and preparing reports and communications.

The role emphasizes meticulous data handling, calendar management, and cross-team collaboration to keep offices on schedule and compliant with procedures.