TSA Program Assistant: Admin, HR & Scheduling (Flexible)

Transportation Security Careers; Merrillan (WI); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Merrillan, WI seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, multi-tasking, and clear communication across teams.

Typical duties include preparing correspondence, maintaining electronic files, analyzing program data, coordinating meetings, and supporting payroll, HR, and finance functions as needed.

Qualifications

• Organization and attention to detail required.
• Written and verbal communication skills essential.
• Data entry, tracking, and basic analysis helpful.
• Microsoft Office or comparable software proficiency expected.
• Strong records and document management abilities.
• Calendar, meeting, and deadline coordination experience.
• Customer service and professional communication skills.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Merrillan, WI seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, multi-tasking, and clear communication across teams.

Typical duties include preparing correspondence, maintaining electronic files, analyzing program data, coordinating meetings, and supporting payroll, HR, and finance functions as needed.