TSA Program Assistant: Admin & Data Support in Jamesville

Travel Security Careers; Jamesville (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Jamesville, NY seeks Program Assistants to provide administrative and program support to managers and staff. This role involves coordinating daily office activities, managing calendars, tracking deadlines, and maintaining records and reports.

The position emphasizes data analysis, preparation of correspondence, and collaboration with payroll, scheduling, and other program areas.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Jamesville, NY seeks Program Assistants to provide administrative and program support to managers and staff. This role involves coordinating daily office activities, managing calendars, tracking deadlines, and maintaining records and reports.

The position emphasizes data analysis, preparation of correspondence, and collaboration with payroll, scheduling, and other program areas.