TSA Program Assistant — Admin & Data Specialist

Travel Security Careers; Hopkins (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Hopkins, MO is seeking Program Assistants to keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records, helping ensure tasks stay on schedule.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, assisting with payroll and HR tasks, and communicating with colleagues and external contacts.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking accuracy

Discretion

Job description

The Transportation Security Administration in Hopkins, MO is seeking Program Assistants to keep offices organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records, helping ensure tasks stay on schedule.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, assisting with payroll and HR tasks, and communicating with colleagues and external contacts.