TSA Program Assistant: Admin & Data Operations

Travel Security Careers; Prairie City (IL); On-site; USD 43,000 - 65,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Prairie City, IL seeks a Program Assistant to provide administrative and program support, coordinating daily office activities, data tracking, and communications. You will compile information, maintain records, and prepare materials for managers and staff.

The role requires ability to manage multiple assignments, attention to detail, and effective communication with various teams.

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Knowledge of payroll, timekeeping, finance, HR, or scheduling functions is helpful.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

multitasking / multiple assignments

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Prairie City, IL seeks a Program Assistant to provide administrative and program support, coordinating daily office activities, data tracking, and communications. You will compile information, maintain records, and prepare materials for managers and staff.

The role requires ability to manage multiple assignments, attention to detail, and effective communication with various teams.