TSA Program Assistant: Admin & Ops Support (Flexible)

Transportation Security Careers; Swea City (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Swea City, IA is seeking Program Assistants to keep offices organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, and maintaining records and correspondence for various program areas.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while supporting daily office operations and deadlines.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Tools

Microsoft Office

Job description

Transportation Security Administration in Swea City, IA is seeking Program Assistants to keep offices organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, and maintaining records and correspondence for various program areas.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while supporting daily office operations and deadlines.