TSA Program Assistant: Admin & Data, Flexible Schedule

Transportation Security Careers; Town of Patterson (NY); On-site; USD 21,000 - 36,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff in Patterson, NY. The role includes coordinating daily office activities, tracking program data, preparing materials, and maintaining records to ensure accurate and timely operations.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple tasks across finance, HR, and scheduling areas. Onsite work with potential travel as needed.

Qualifications

• Specialized experience as stated in the official vacancy.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.
• Proficiency with office software and records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Careers seeks a Program Assistant to support TSA managers and staff in Patterson, NY. The role includes coordinating daily office activities, tracking program data, preparing materials, and maintaining records to ensure accurate and timely operations.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple tasks across finance, HR, and scheduling areas. Onsite work with potential travel as needed.