TSA Program Assistant - Flexible Scheduling in Paterson

TSA Hiring Service; Paterson (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in Paterson, NJ is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role requires a meticulous approach and the ability to handle multiple tasks in a fast-paced environment.

You will help maintain electronic files, prepare reports, and coordinate meetings, working across finance, HR, payroll, and other program areas.

Qualifications

• Specialized experience as noted in the official vacancy.
• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Experience preparing reports, spreadsheets, or presentations.
• Proficiency with office software and data entry.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Office software

Calendar management

Customer service

Discretion

Tools

Microsoft Office

Spreadsheet software

Job description

The Transportation Security Administration in Paterson, NJ is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role requires a meticulous approach and the ability to handle multiple tasks in a fast-paced environment.

You will help maintain electronic files, prepare reports, and coordinate meetings, working across finance, HR, payroll, and other program areas.