Administrative Program Specialist — Office & Data Coordination

Transportation Security Careers; Lombard (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Saint Charles, IL is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing correspondence, maintaining files, and coordinating meetings across multiple teams.

The role emphasizes attention to detail, managing multiple assignments, and effective communication with managers and staff to keep operations on

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and records.
• Experience handling correspondence, spreadsheets, and reports.
• Familiarity with payroll, HR, scheduling, or related functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy and compliance

Skills

Organization & detail

Written communication

Data tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Saint Charles, IL is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing correspondence, maintaining files, and coordinating meetings across multiple teams.

The role emphasizes attention to detail, managing multiple assignments, and effective communication with managers and staff to keep operations on