Program Assistant: Administrative & Data Coordination

TSA Hiring Service; Saint Charles (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA is seeking Program Assistants to support offices and airport field operations in Saint Charles, MN. The role focuses on administrative coordination, data tracking, and maintaining records to keep operations running smoothly.

Responsibilities include coordinating meetings, compiling reports, and assisting with payroll, HR, or scheduling tasks. Candidates should be detail oriented and able to handle multiple assignments in a fast-paced environment.

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines and program metrics.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry & tracking

Microsoft Office proficiency

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Job description

TSA is seeking Program Assistants to support offices and airport field operations in Saint Charles, MN. The role focuses on administrative coordination, data tracking, and maintaining records to keep operations running smoothly.

Responsibilities include coordinating meetings, compiling reports, and assisting with payroll, HR, or scheduling tasks. Candidates should be detail oriented and able to handle multiple assignments in a fast-paced environment.