TSA Program Assistant: Admin & Data Coordination

Transportation Security Careers; New York (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Job summary

Transportation Security Administration, Department of Homeland Security, Palmer, MI, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and routine records management.

The role emphasizes attention to detail, multi-tasking, and clear communication across teams, with responsibilities varying by assigned program area such as finance, HR, or scheduling.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal comms

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Palmer, MI, is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and routine records management.

The role emphasizes attention to detail, multi-tasking, and clear communication across teams, with responsibilities varying by assigned program area such as finance, HR, or scheduling.