Program Assistant: Administrative & Operations

Travel Security Careers; Town of Mountain (WI); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement benefits

Flexible spending accounts

Job summary

The Transportation Security Administration (TSA) in Mountain, WI is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

Ideal candidates manage detailed information, handle multiple assignments, and communicate effectively with teams.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Records and document management

Calendar and deadline coordination

Customer service and professionalism

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) in Mountain, WI is seeking Program Assistants to keep offices and airport field operations organized and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

Ideal candidates manage detailed information, handle multiple assignments, and communicate effectively with teams.