TSA Program Assistant: Admin & Data Coordination

TSA Hiring Service; Evanston (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistant opportunities in Evanston to support offices with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.

This position covers a range of duties from payroll support to document processing and reports, with daily office operations and compliance with procedures.

Qualifications

• Specialized experience in a busy government office
• Preparing reports, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistant opportunities in Evanston to support offices with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.

This position covers a range of duties from payroll support to document processing and reports, with daily office operations and compliance with procedures.