TSA Program Administrative Assistant – Flexible Scheduling

TSA Hiring Service; Village of Middleport (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

Transportation Security Administration in Middleport, NY seeks Program Assistants to provide administrative and program support across various office functions. You will help coordinate daily activities, track deadlines, and maintain records, enabling managers and teams to run smoothly.

The role covers responsibilities across finance, human resources, scheduling, payroll, and other program areas, with emphasis on accuracy and timely communication.

Qualifications

• Specialized experience in providing administrative or program support in a busy office.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Middleport, NY seeks Program Assistants to provide administrative and program support across various office functions. You will help coordinate daily activities, track deadlines, and maintain records, enabling managers and teams to run smoothly.

The role covers responsibilities across finance, human resources, scheduling, payroll, and other program areas, with emphasis on accuracy and timely communication.