TSA Program & Admin Specialist – Federal Office Roles

TSA Hiring Service; Gifford (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking an experienced Program Assistant to provide administrative and program support in a busy office environment. The role involves coordinating daily activities, maintaining records, and assisting with payroll, HR, and scheduling tasks.

You will prepare reports, manage calendars, track deadlines, and communicate with internal staff and external contacts while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple assignments.
• Resume should clearly demonstrate specialized experience in the active vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Assist with payroll, timekeeping, finance, HR, or scheduling.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Electronic records systems

Job description

Transportation Security Administration, Department of Homeland Security is seeking an experienced Program Assistant to provide administrative and program support in a busy office environment. The role involves coordinating daily activities, maintaining records, and assisting with payroll, HR, and scheduling tasks.

You will prepare reports, manage calendars, track deadlines, and communicate with internal staff and external contacts while ensuring accuracy and compliance with procedures.