Federal Administrative & Programs Specialist

TSA Hiring Service; Afton (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support in a busy office environment. The role involves coordinating daily activities, preparing reports, maintaining records, and communicating with staff across departments.

The ideal candidate will manage schedules, track deadlines, and assist with finance, HR, payroll, and other areas while ensuring accuracy and compliance with procedures.

Qualifications

• Organizational skills and attention to detail are essential for handling multiple tasks.
• Strong written and verbal communication to prepare and convey information clearly.
• Ability to enter data accurately and maintain records and reports.
• Experience using office software to organize information and support assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support in a busy office environment. The role involves coordinating daily activities, preparing reports, maintaining records, and communicating with staff across departments.

The ideal candidate will manage schedules, track deadlines, and assist with finance, HR, payroll, and other areas while ensuring accuracy and compliance with procedures.