Federal Admin & Program Support Specialist

TSA Hiring Service; Town of Abrams (WI); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide comprehensive administrative and program support within a busy office environment. You will assist TSA managers and staff, coordinate daily activities, and manage essential records and communications.

The role involves compiling reports, maintaining calendars, and handling scheduling, payroll, and recruitment-related tasks as needed.

Qualifications

• Experience providing admin or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar scheduling

Deadline coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide comprehensive administrative and program support within a busy office environment. You will assist TSA managers and staff, coordinate daily activities, and manage essential records and communications.

The role involves compiling reports, maintaining calendars, and handling scheduling, payroll, and recruitment-related tasks as needed.