TSA Program & Admin Assistant — Data, Scheduling & Records

Travel Security Careers; Olympic Valley (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Olympic Valley, CA is seeking a diligent Program Assistant to help keep offices organized and running smoothly. This role supports managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs in a fast-paced environment.

The position emphasizes attention to detail, the ability to handle multiple assignments, and clear communication with teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable office套

Records and document management

Calendar, meeting, and deadline协调

Customer service and professional沟通

Ability to manage several assignments

Discretion with sensitive information

Job description

The Transportation Security Administration in Olympic Valley, CA is seeking a diligent Program Assistant to help keep offices organized and running smoothly. This role supports managers with administrative coordination, data tracking, scheduling, payroll, and other day-to-day program needs in a fast-paced environment.

The position emphasizes attention to detail, the ability to handle multiple assignments, and clear communication with teams.