TSA Program Assistant — Admin & Data Coordination

Travel Security Careers; Sebastopol (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Sebastopol, CA, is seeking Program Assistants to help keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by assignment and may include payroll support, correspondence, meeting materials, and monitoring program metrics.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Data entry

Written and verbal communication

Microsoft Office

Records management

Calendar coordination

Customer service

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Sebastopol, CA, is seeking Program Assistants to help keep offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by assignment and may include payroll support, correspondence, meeting materials, and monitoring program metrics.