Program Assistant: Office & Data Lead (Flexible Scheduling)

Transportation Security Careers; O'Neals (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in O Neals, CA is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to support TSA offices and operations.

This role emphasizes attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams, with duties spanning finance, HR, payroll, and office procedures.

Qualifications

• Proven ability to provide administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Capable of tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Discretion

Multi-tasking

Teamwork

Customer service

Attention to detail

Tools

Microsoft Office

Spreadsheets

Job description

The Transportation Security Administration in O Neals, CA is seeking Program Assistants to provide administrative coordination, data tracking, scheduling, and records management to support TSA offices and operations.

This role emphasizes attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams, with duties spanning finance, HR, payroll, and office procedures.