TSA Administrative & Programs Specialist — Federal Impact

TSA Hiring Service; Short Hills (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Short Hills, NJ is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. The role involves coordinating daily office activities, preparing reports, maintaining electronic records, and supporting various program functions.

The job requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple assignments with accuracy.

Qualifications

• What you will need: strong organization, communication, and ability to manage multiple tasks.
• Experience supporting administrative functions and preparing reports or spreadsheets.
• Ability to track deadlines, records, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multi-tasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Short Hills, NJ is seeking a Program Assistant to provide administrative and program support to TSA managers and employees. The role involves coordinating daily office activities, preparing reports, maintaining electronic records, and supporting various program functions.

The job requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple assignments with accuracy.