TSA Administrative & Programs Specialist — Federal Impact

Travel Security Careers; New Providence (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in New Providence, IA seeks a Program Assistant to provide administrative and program support to TSA managers and employees.

Responsibilities include organizing records, preparing reports, coordinating meetings, tracking deadlines, and assisting with payroll, scheduling, and HR tasks. Applicants should have experience in busy offices with strong communication and proficiency in Microsoft Office.

Qualifications

• Specialized experience may qualify for the position.
• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Time management

Education

College degree not required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in New Providence, IA seeks a Program Assistant to provide administrative and program support to TSA managers and employees.

Responsibilities include organizing records, preparing reports, coordinating meetings, tracking deadlines, and assisting with payroll, scheduling, and HR tasks. Applicants should have experience in busy offices with strong communication and proficiency in Microsoft Office.