Administrative & Program Support Specialist – Federal

Transportation Security Careers; Scotch Plains (NJ); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Federal benefits package

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant in Scotch Plains, NJ. The role involves providing administrative and program support to TSA managers and staff, coordinating daily office activities, and maintaining records and reports.

The position emphasizes accuracy, deadlines, and effective communication within a busy environment. Responsibilities include preparing materials, scheduling meetings, supporting payroll and HR tasks, and

Qualifications

• Specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant in Scotch Plains, NJ. The role involves providing administrative and program support to TSA managers and staff, coordinating daily office activities, and maintaining records and reports.

The position emphasizes accuracy, deadlines, and effective communication within a busy environment. Responsibilities include preparing materials, scheduling meetings, supporting payroll and HR tasks, and