TSA Administrative Program Specialist — Organize & Coordinate

Transportation Security Careers; Haywood (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Haywood, WV seeks a Program Assistant to keep offices organized and running smoothly, supporting managers with administrative coordination, data tracking, scheduling, and records management.

You will handle files, prepare reports, coordinate meetings, assist with payroll or HR tasks as needed, and ensure compliance with procedures while communicating with diverse teams.

Qualifications

• Specialized administrative or program-support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.
• Knowledge of office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Calendar, meeting, and deadline coord

Customer service and professional comm

Discretion with sensitive information

Ability to manage multiple assignments

Records and document management

Tools

Microsoft Office

Job description

Transportation Security Administration in Haywood, WV seeks a Program Assistant to keep offices organized and running smoothly, supporting managers with administrative coordination, data tracking, scheduling, and records management.

You will handle files, prepare reports, coordinate meetings, assist with payroll or HR tasks as needed, and ensure compliance with procedures while communicating with diverse teams.