TSA Admin & Data Coordinator — Maricopa

Transportation Security Careers; Maricopa (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Maricopa, AZ seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and recordkeeping. The role emphasizes accuracy, multi-tasking, and effective communication across offices and operations.

Responsibilities include processing correspondence, maintaining files, preparing materials, and coordinating meetings.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

Experience-based eligibility (education may be substituted)

Tools

Microsoft Office

Spreadsheets

Databases

Job description

Transportation Security Administration in Maricopa, AZ seeks a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and recordkeeping. The role emphasizes accuracy, multi-tasking, and effective communication across offices and operations.

Responsibilities include processing correspondence, maintaining files, preparing materials, and coordinating meetings.