Program Assistant — Administrative & Data Coordination

Travel Security Careers; Apache Junction (AZ); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Apache Junction, AZ, is seeking Program Assistants to provide essential administrative and program support across offices and field operations. Responsibilities include coordinating daily activities, data tracking, records management, and preparing communications for managers and staff.

These roles require strong attention to detail, the ability to manage multiple assignments, and effective communication with diverse teams.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-task management

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Apache Junction, AZ, is seeking Program Assistants to provide essential administrative and program support across offices and field operations. Responsibilities include coordinating daily activities, data tracking, records management, and preparing communications for managers and staff.

These roles require strong attention to detail, the ability to manage multiple assignments, and effective communication with diverse teams.