TSA Program Assistant: Admin & Office Operations

TSA Career Resource; Gilbert (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

Transportation Security Administration in Gilbert, AZ seeks a Program Assistant to provide administrative and program support. The role encompasses coordinating daily office activities, maintaining records, and preparing materials for management and staff.

The position emphasizes attention to detail, data entry accuracy, and professional communication across teams. It supports finance, HR, payroll, scheduling, and other program areas while ensuring deadlines and procedures are followed.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Making recommendations based on administrative findings or reports
• Education may not be required if qualified by specialized experience
• Transcripts may be requested to verify education credits

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Gilbert, AZ seeks a Program Assistant to provide administrative and program support. The role encompasses coordinating daily office activities, maintaining records, and preparing materials for management and staff.

The position emphasizes attention to detail, data entry accuracy, and professional communication across teams. It supports finance, HR, payroll, scheduling, and other program areas while ensuring deadlines and procedures are followed.